- Frederick County Parks & Recreation
- Parks
- Athletic Venues
- Recreation Center Reservations
- Recreation Center Policy and Guidelines
Recreation Center Policy and Guidelines
We are happy to provide a place for your Recreation Facility activities. Please abide by our rules while using our facility. Please read the following rules and code of conduct. You will be asked to sign the application to acknowledge you understand and will comply with all policy and guidelines for the Frederick County Division of Parks and Recreation, recreation center facilities. It is the rental organization’s responsibility to make certain that all coaches, parents, and participants are aware of and comply by these policies and guidelines
- Code of Conduct
- Policies and Guidelines for the Specific Time and Space
- Unattended Minors
- Policies and Guidelines for Safety and Prohibited Items
- Recreation Center Privilege of Use
- Cancellation and Refund Policy
- Weather Cancellation
- Concussion and Sudden Cardiac Arrest Policy
- Certificate of Insurance Requirements
Frederick County Division of Parks & Recreation, recreation center facilities are made available for youth and adults to enjoy participation in an environment of camaraderie and sportsmanship. The Division of Panks and Recreation supports the belief that all recreational experiences should be positive and safe with sportsmanship and enjoyment the primary goal. The Division is committed to providing a safe and welcoming environment for all participants and guests. To promote safety and enjoyment for all, the Division of Parks and Recreation asks individuals to act appropriately at all times while they are visiting our facilities or participating in our activities. Participants and spectators will be held accountable for their behavior and zero tolerance given for intentional violation(s) of this Code of Conduct
- A representative from your organization must be present throughout the duration of the reservation.
- Treat all parties involved with dignity and respect.
- Use appropriate language, tones and volume when communicating. Angry or vulgar language including swearing, name calling or shouting is prohibited.
- Aggressive behavior, verbal or physical intimidation/abuse, and violence are prohibited. Physical contact with another person in a threatening way is prohibited. Harassment or intimidation by words, gestures, body language or menacing behavior is prohibited.
- Inappropriate, threatening, or offensive displays/conduct is prohibited.
- Children are to be monitored at all times by an adult. This includes players under 18 years of age without an adult who is representing the organization present
Participants and guests are encouraged to be responsible for their personal comfort and safety. If a member or guest ever feels uncomfortable with a negative action of another individual, they should report the behavior to the Division of Parks and Recreation staff. Participants and guests should not hesitate to notify a staff person if assistance is needed.
You have reserved a section of time and a specific facility space.
- Use only the portion of the facility that you have requested. Refrain from having persons associated with your group in areas other than those reserved. Alarms are positioned throughout the facility to prohibit entrance to non-monitored areas. Participants must enter and exit through the rec center main entrance only.
- No games should be scheduled prior to 8:30am to allow time for set up and warmup.
- Admission Fees are not permitted in the Recreation Centers.
- Concessions or any other food or goods sales are not permitted in the Recreation Centers.
- Reservations are only available for use by the applicant and/or organization(s) named on the valid Certificate of Insurance and application. You may not sublet any portion of your reservations to another user group. Renter must have a representative on-site at tournaments to monitor the facility and activities at all times.
- Please be respectful of other organizations’ reservations and enter and leave as scheduled. Any set-up or clean-up time must be included in the time reserved on your permit. Any reservation that exceeds their allotted permitted time will be charged time and half for the additional hours.
- Participants may not enter the facility without a Recreation Staff person present.
- Frederick County Division of Parks and Recreation will arrange equipment usage such as chairs, tables, etc. upon request and availability. Renters are responsible for set-up and clean-up. The on-site Recreation Staff will assist.
- Do not move furniture and equipment without the consent and advisement of the on-site Recreation Staff.
- Leave areas in the same or better condition than found. This includes outdoor grounds and the parking lot.
- Food and drinks are prohibited in the gymnasium (except water).
- Do not sit, lean, or run against the divider wall that separates the gym and cafeteria.
- Please notify the Recreation Staff immediately in the event of any problems such as spills on the floor, broken equipment, and any other facility issues.
- Please wear sneaker-type shoes that will not scuff or mark the floor.
- There is absolutely NO DUNKING or SLAPPING THE BACKBOARD
- The basketball backboards cannot be adjusted by anyone other than on-site Recreation Staff. Exception: Deer Crossing Rec Center - goals may not be adjusted.
- Please refer to our Outdoor Sports Policy for more information regarding bringing your teams indoors for off season or inclement weather practices
- Subletting Gym Space: Reservations are only available for use by the applicant and/or organization(s) named on the valid Certificate of Insurance and application. You may not sublet any portion of your reservations to another user group. Renter must have a representative on-site at tournaments to monitor the facility and activities at all times.
The Division of Parks and Recreation encourages minors to visit our facilities during permitted spectator reservation activities. Minors must be, at all times, under the guidance of an age appropriate adult, parent, or guardian. At no time will Parks and Recreation Staff provide supervision for unattended minors who are not registered participants of a Division program. Parents and/or guardians are responsible for the well-being and behavior of their children at all times. All guests at our facilities are expected to follow the same facility rules.
Parks and Recreation Staff will communicate with parents or guardians if any of the following take place:
- A minor is engaging in behavior that is disruptive to staff, spectators, and/or participants.
- A minor has caused his/her safety, or the safety of other patrons to be compromised.
- A minor is in a prohibited area of the faclity.
The parent or guardian is expected to address and remedy any issues identified by the Division of Parks and Recreation Staff immediately.
Any conduct that may jeopardize the safety of others, or of an individual or of groups in question is prohibited.
- Theft, vandalism, or behavior that results in the damage and/or destruction of Recreation Center property is prohibited.
- Carrying or concealing any weapons, devices or objects that may or could be used as a weapon is prohibited.
- Using or possessing illegal chemicals/substances on the Division of Parks and Recreation property, or at the Division of Parks and Recreation-sponsored activities.
- Alcohol/Tobacco/Vaping products are strictly prohibited on Frederick County Public School property
Recognize the Division of Park and Recreation programming and reservations are a privilege that can be retracted for the greater good.
- Become knowledgeable, understanding, and supportive of all established guidelines, rules, policies and procedures applicable to the related activity or reservation.
- When an incident occurs at a Division of Parks and Recreation activity or facility, The Division officials have the authority to institute immediate suspensions. Division officials will offer to escort the offending individual(s) from the activity or facility. If the offending individual(s) refuses to leave the premises, local law enforcement will be contacted immediately.
- It is the Division of Parks and Recreation’s desire that situations never warrant the removal of an individual from any activity or facility. However, it is our obligation to maintain a controlled, safe and healthy atmosphere for everyone. Recreational activities and reservations are designed to foster qualities such as character building, social interaction, enjoyment and relaxation while educating the general public and promoting healthy lifestyles.
Cancellation & Refund Policy
Refunds or Credits will be granted for rental dates that are not used by the applicant when a refund or credit request is made at least 10 business days prior to the date(s) in question.
A minimal 20% processing fee will be charged per refund transaction. To avoid the processing fee, you may apply the credit to your account for future use. Any refund or credit requests for a facility rental that are received less than 10 days prior to the event will not be honored. Credits may remain on your account and do not expire.
Rental dates cancelled by the Frederick County Division of Parks and Recreation are automatically issued full credit and refunds may be requested if make-up date cannot be arranged. Please allow at least 3 weeks for refunds to be processed.
Weather Cancellations:
In the event of inclement weather, Frederick County Division Parks and Recreation may cancel programs and reservations when the safety of the participants or staff is in question.
When the determination is made to cancel a specific program, Frederick County Division of Parks and Recreation will inform the public of all cancellations by updating the Program Cancellation Line. The Program Cancellation Line is 301-600-6291.
Frederick County Division of Parks and Recreation does not follow Frederick County Public Schools cancellation policy.
Concussion & Sudden Cardiac Arrest Policy
Organizations making reservations are required to comply with state law on concussions and sudden cardiac arrest under HEALTH - GENERAL § 14-501:
- A youth sports program shall make available information on concussions, head injuries, and sudden cardiac arrest developed by the State Department of Education under §§ 7–433 and 7–436 of the education article to coaches, youth athletes, and the parents or guardians of youth athletes.
- A coach of a youth sports program shall review the information provided in paragraph (1) of this subsection.
- A youth athlete who is suspected of sustaining a concussion or other head injury in a practice or game shall be removed from play at that time.
- A youth athlete who has been removed from play may not return to play until the youth athlete has obtained written clearance from a licensed health care provider trained in the evaluation and management of concussions.
- Before a youth sports program may use a facility owned or operated by a local government, the local government shall provide notice to the youth sports program of the requirements of this section.
Insurance Requirement Checklist for Recreation Center Rental
- The Certificate Holder must be:
Frederick County, Maryland
c/o Risk Management
12 East Church Street
Frederick, MD 21701
- General Liability coverage with minimum limits of: $1,000,000 per Occurrence; $2,000,000 General Aggregate
- FREDERICK COUNTY, MARYLAND and FREDERICK COUNTY BOARD OF EDUCATION must be added as an Additional Insured for the specific event and date(s).
- Address of applicant on the Certificate of Insurance must correspond with the address of the applicant
- If policy requires additional insured status, the endorsement must be provided upon request.
- Required insurance must be maintained for the duration of the lease or business relationship.
- Required insurance is primary and non-contributory.