Completing this form does not guarantee a facility reservation or availability. This form is only a Reservation Request.
COMPLETE ONE APPLICATION PER RECREATION CENTER. Complete and submit this application with Certificate of Insurance which names both Frederick County, Maryland (12 East Church Street, Frederick, Maryland 21701) and Frederick County Board of Education (191 S East St, Frederick, MD 21701), as additionally insured.
The Recreation Center is available for rent around the hours of scheduled Division programs Monday-Friday between 4:30-9 pm,
Saturdays between 9 am-8 pm, and Sundays between noon-8 pm. Facility rentals are awarded in order of priority (see below) with a completed application, which includes payment and valid Certificate of Insurance. After our application deadline of August 31st, applications are processed in order of receipt (but at least 10 business days before the first date of your request.) Any conflicting rentals must be approved by the Office of Recreation. All rental fees must be paid in full at least 10 business days prior to the first rental date. Any reservation requests outside of these hours will be charged a time-and-a-half rate.
Refunds will be granted for rental dates that are not used by the applicant when a refund request is made at least 10 business days prior to the date(s) in question. A minimal 20% processing fee will be charged for refunds. Any refund requests for a facility rental that are received less than 10 days prior to the event will not be honored. Rental dates cancelled by the Division of Parks and Recreation are automatically issued full refunds if make-up date cannot be arranged. Please allow at least 3 weeks for refunds to be processed.
In the event of inclement weather, the Office of Recreation may cancel a program when the safety of the participants or staff is in question. When the determination is made to cancel a specific program, Parks & Recreation will inform the public of all cancellations by updating the Program Cancellation Line. The Program Cancellation Line is 301-600-6291. Please note: Frederick County Parks and Recreation does not follow Frederick County Public Schools cancellation policy.
As listed on the organization's Certificate of Insurance
As listed on Certificate of Insurance
Is a registration/material/admission fee being charged during this activity?
Are goods or food being sold during this activity? (food is only permitted in the rented rec room)
Please identify any other information or requests that will be helpful to staff. Example –Tuesdays and Thursdays are our preferred rental days however we can use other weekdays if they are not available. We need 4 hours per week for practices.
My initials here constitute my electronic signature
Please include set-up and clean-up times in this application. There is a minimum 2 hour rental. A Recreation Employee will be on-site to ensure use within guidelines and reservations. The Frederick County Division of Parks and Recreation reserves the right to deny use to any group at any time. The Recreation Centers may be available for rental around the hours of scheduled Division programs. Facility rentals are awarded in order of priority with a completed application, payment, and a certificate of insurance.
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