Recreation Center Reservations

Reservation Requirements

The Recreation Centers may be available for rental around the hours of scheduled Division programs. Seasonal facility rentals are awarded in order of priority.   All applications must include a nonprofit number for verification and must include the State of Maryland Department of Assessment and Taxation Department ID number.

After the application deadlines, applications are processed in order of receipt and according to priority.  First come first serve applications must be submitted at least 10 business days in advance and may be subject to staffing availability. All rental fees must be paid in full at least 10 business days prior to the first rental date. Any reservation requests outside of recreation center hours will be charged a time-and-a-half rate.

Rental Application

All reservations must start with a signed application.  Please note, submission of an application is not a guarantee of a permitted reservation.  Please make sure to read the Recreation Center Policy and Guidelines prior to submitting an application.

To begin a reservation, please submit:

• An Application complete with IRS EIN nonprofit number and the State of Maryland Department of Assessment and Taxation Department ID number.
• A valid COI must be on file a minimum of 10 business days prior to the start of a reservation.  If available, please submit with the application if you do not have one on file.
• Payment must be made in full at least 10 business days prior to the first rental date.

Application Deadlines

(Recreation Centers may be closed in August for school maintenance)
Applications will be accepted no earlier than thirty (30) days prior to the seasonal deadline.

Seasonal Deadlines

• Fall Season - September, October - Application Deadline August 1st
• Winter Season - November through March - Application Deadline October 1st
• Spring Season - April, May - Application Deadline March 1st
• Summer Deadline - June, July, August - Application Deadline May 1st

Rental Hours

• Monday- Friday: 4:30 pm - 10:00 pm
• Saturday - Sunday: 8:00 am - 10:00 pm

Rental Rates

Current FY26 Reservation Rates are valid through June 30, 2026.  Rate increases for FY27 begin July 1, 2026.

• Resident Gymnasium Rates:

  • Recreation Councils - $23.00/hour (FY26) - $26.00/hour (FY27) 
  • Youth Nonprofit Organizations - $29.00/hour (FY26) - $34.00/hour (FY27)
  • Standard Nonprofit Organization Reservations - $38.00/hour (FY26) - $43.00/hour (FY27)

• Non-Resident Gymnasium Rates:

  • Youth Nonprofit Organizations - $43.00/hour (FY26) - $50.00/hour (FY27)
  • Standard Nonprofit Organization Reservations - $57.00/hour (FY26) - $64.00/hour (FY27)

• Resident Recreation Room Rates:

  • Recreation Councils - $13.00/hour (FY26) - $16.00/hour (FY27) 
  • Youth Nonprofit Organizations - $19.00/hour (FY26) - $24.00/hour (FY27)
  • Standard Nonprofit Organization Reservations - $22.00/hour (FY26) - $27.00/hour (FY27)

• Non-Resident Recreation Room Rates:

  • Youth Nonprofit Organizations - $28.00/hour (FY26) - $35.00/hour (FY27)
  • Standard Nonprofit Organization Reservations - $32.00/hour (FY26) - $39.00/hour (FY27)

Priority of Use

The Division of Parks and Recreation makes every effort to provide space to as many use groups as possible while following our policies and guidelines for priority.  Seasonal priority is provided in the following manner to groups who meet all deadlines and application requirements:

• First - Board of Education (with 30 days notice)
• Second - PTA/PTO, school affiliated groups and state education agencies (with 30 days notice)
• Third - Frederick County Division of Parks and Recreation 
• Fourth - Volunteer Recreation Councils/Frederick County Government agencies (in designated areas)
• Fifth - Non-profit recreation providers (non-profit status proof required) and Volunteer Recreation Councils (outside designated areas) serving Frederick County residents 18 years of age and younger.
• Sixth - Non-profit recreation providers (non-profit status proof required) serving Frederick County residents over 18 years of age.
• Seventh - Non-Resident, non-profit recreation providers serving residents or non-residents of Frederick County.

Please note, while the Division of Parks and Recreation makes every effort to provide some space to all requesting user groups, space is limited and the desirable time frames may not be possible.